THINGS YOU NEED TO KNOW ABOUT BIR'S NEW INVOICING REQUIREMENT - BIR RR 18-2012

Revenue Regulation No. 18-2012  - Prescribes the policies and guidelines in the processing of Authority to Print (ATP) Official Receipts, Sales Invoices and other Commercial Invoices using the online ATP System and provides for the additional requirements in the printing thereof.

*** RR = Revenue Regulation


Question:  What RR 18-2012 means to us?


Answer:  RR 18-2012 means persons whether private or government, who are engaged in business ( all business establishments )  are required to secure new Authority to Print  (ATP)  and print new invoice/receipt and all commercial documents being issued to customers,  your existing documents (old receipts and invoices)  printed before January 18, 2013 are only valid till August 30, 2013.

*** ATP - Authority to Print

 
What to do? 

Look or  go to your printer, which should be authorized/ accredited by the BIR. BIR has list of accredited printer, check if your printer is accredited by the BIR.



 
Things you need to need to know: 

1. Principal receipts/ invoices , supplementary receipts/ invoices and any other documents being used in the business and issued to custumer are required to be registered before printing.

2. Your existing documents (unused and unissued receipts and invoices)  printed before January 18, 2013 are valid only till August 30, 2013. The unused receipts and invoices shall be surrendered to BIR for destruction.

3. Approved ATP is valid upon full usage of the serial numbers of five ( 5 ) years from issuance, whichever comes first.

4. For newly registered taxpayers, the ATP shall be secured simultaneously with the Certificate of Registration ( COR).

5. A taxpayer with expiring ATP for its receipts/invoices ( principal and supplementary) shall apply for a new ATP not later than sixty ( 60) days prior to expiry date.

Example : 

Your ATP expiring on  December 31, 2013, you should apply for new ATP before October 31, 2013.
              
6. All unused/unissued principal/supplementary receipts/invoices shall be surrendered to the Revenue District Office (RDO) where the taxpayer is registered on of before the 10th day after the validity period of the expired receipts/invoices for destruction. An inventory listing of the same shall also be submitted.




What  are the  principal receipts/ invoice?

1. VAT Sales Invoice
2. Non VAT Sales Invoice
3. VAT Official Receipts
4. Non VAT Official Receipts

What are the supplementary receipts/invoices?
1.  Delivery Receipts
2. Order Slips
3. Debit/ Credit Memo
4. Purchase Order
5. Provisional/temporary Receipts
6. Acknowledgement Receipts
7. Collection Receipts
8. Cash Receipt
9. Bill of lading
10. Billing Statement
11. Statement of Account
12. Any other document used in business & issued to customer.

                                           AUTHORITY TO PRINT ( BIR Form 1921)



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